How It Works

How to apply

First of all, please contact the Broker to discuss your project to make sure it fits with the Brokerage’s criteria and kaupapa. 

dunedindreambrokerage@gmail.com

Our Criteria

Application Form

Please allow a minimum of 8 weeks between when you submit your application and your planned project start date.

Your application will be reviewed by the Advisory Panel, and Charlotte will stay in touch with you through this process. 

Once your application is approved, Charlotte will connect with the landowner/s on your behalf and negotiate your temporary occupation. They will provide an agreement for the temporary lease of the space and you will need to agree to a set of responsibilities regarding building and public safety. 

Charlotte will offer you advice and recommendations based on her experience, including developing media and communications material. We will help you find rent-free (or low rent) space for approved projects and negotiating their use. We facilitate an agreement between you and the building owner, and organise public liability insurance through our partner, the Otago Polytechnic. 

What to do

1. Read the criteria

2. Contact the Broker to discuss 

3. Complete all fields in the application form and submit

4. Respond to any feedback from the Broker before it goes to the Advisory Panel

What happens after that

1. Once you have submitted your application it will be assessed by the Dunedin Dream Brokerage Advisory Panel over a period of 2–3 weeks. The proposal must meet with majority approval and sometimes the panel will ask for more information – the Broker will let you know if this is the case.

2. If your application is successful, the Broker will let you know and the search for a suitable property begins . This process will take another 2–4 weeks, including completing the necessary paperwork. Please note, every project is different so this is  only a guide.

The practical stuff

Location: Once your application has been approved, you can start finding available locations that you think would work for your project. Please do not contact building owners or real estate agents directly. The Broker will look after negotiations with the property owner or agent on your behalf. 

Agreements: All projects are covered by a mutually signed agreement between you and the Dunedin Dream Brokerage. The agreement sets out everyone’s expectations and responsibilities. The Brokerage also signs an agreement with the building owner.

Insurance: Public Liability Insurance is included as part of your agreement. However, you will be responsible for covering costs and fixing any minor damage to the space.

Moving in: Once your space is confirmed and signed up, the Broker will induct you into the space. These are our typical expectations:

• You may need to clean the space and you must ensure it’s safe

• You and the Broker will work together to ensure that power is connected at the site

• You will cover costs for power use and any other operational costs connected to the space 

• Our Broker may offer advice on layout and design of your site

• If you have a street-level retail space, consider all signage and visual aspects that will draw people into the space, such as use of shop windows

• You will be supplied with a Dunedin Dream Brokerage sign which must be used at your project location

• You will need to consider any potential negative effect of your project on neighbours and their activities (eg. sound/light leaks).

Monitoring: The Broker will monitor the project’s progress, and will report back to property owners and other stakeholders at the end of the agreement. The Broker will connect with you at the end of the project to ensure the property is left clean, your power usage is correctly billed and keys are returned to the property owner.

What else does DDB provide?

DDB provides

Documentation: The Broker will arrange for professional photographic documentation of your project once installed. You will receive access to these photographs free of charge. A selection of these photographs will be archived on the Dunedin Dream Brokerage website.

Media & publicity: The Broker will work with you on a media release and media messaging. They may share media contacts, or contact local media for you. We will also feature your project on our website and on our social media platforms. You must include the Brokerage logo in all promotions for your event. It is important to factor the timeframe of locating an appropriate property and completing the paperwork into your media and marketing plan.